Last updated 07/06/2021
• Introduction
Thank you for choosing to be the part of our community at SOXSYS.COM S.r.l. (hereinafter on our websites or elsewhere mentioned as SOXSYS). We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about our policy, or our practices with regards to your personal information, please contact us. We provide the full contact information on our website and in the support section of the present document. When you visit our websites reachable on the following domains: (https://) SOXSYS.COM, SOXSYS.IT, REDFOX.BIO, SOXSYS.BIZ, SOXSYS.CH, SOXSYS.CO.UK, SOXSYS.DOWNLOAD, SOXSYS.EU, SOXSYS.INFO, SOXSYS.NET, SOXSYS.RU, SOXSYS.SCIENCE, SOXSYS.SPACE, SOXSYS.UK, SOXSYS.US, or other that we are or will become the owners of. When you use our services, you trust us with your personal information. We take your privacy very seriously. In this privacy notice, we describe our privacy policy. We seek to explain to you in the clearest way possible what information we collect, how we use it and what rights you have in relation to it. We hope you take some time to read through it carefully, as it is important. If there are any terms in this privacy policy that you do not agree with, please discontinue use of our site and our services. This privacy policy applies to all information collected in any form through our websites, links to the social media or applications, and/or any related services, sales, marketing or events (we refer to them collectively in this privacy policy as the "SITES"). Please read this privacy policy carefully as it will help you make informed decisions about sharing your personal information with us.
• Information we collect
SOXSYS as a general policy has no intention of collection any information about you if that information is not necessary for a relationship with you and based upon your consent (silent or explicit). SOXSYS does not collect any information about you unless you act contacting us through the contact form, email address or other means of contacting. The part of the information that concerns you like internet data, location, timestamps, IP address, browsers information and so on, might be collected temporarily from our hosting service or differently by some services linked to our website, but not handled or kept by us. Some information and/or browser and device characteristics – is collected automatically when you visit our websites, but that does not depend on us and is not handled by us.
• Connected external services
We include certain forms and links on our websites to provide a service to you. You may clearly notice services like GOOGLE MAPS, VIBER, TELEGRAM and LINKEDIN, that offer a link to these services and providers. External providers have their own policies, of collection information, setting cookies and terms and conditions. If you decide to use one of the links to our accounts on the named services, or you click in the area of the Google maps in order to use that service, be advised that these services can collect certain information about you that is generally anonymous. Please consult the policy and terms of each of these services in order to understand their policies. We do not collect, keep or use such information in any way. If you do not agree to any of the policies on the external services connected to our sites, please do not use them.
• Personal information you disclose to us
We collect personal information that you provide to us such as name, address and contact information.
We collect personal information that you voluntarily provide to us when using our contact form of contacting us through the email, or one of the external services, expressing an interest in obtaining information about us or our products and services or otherwise contacting us. The personal information that we collect depends on the context of your interactions with us and the websites, the choices you make and the products and features you use. The personal information we COLLECT can include the following: NAME and CONTACT DATA. We collect your first and last name, email address, postal address, phone number, and other similar contact data that you provide to us. We may obtain information about you from other sources, such as public databases, joint marketing partners, social media platforms as well as from other third parties.
• Use of your information
We process your information for purposes based on legitimate business interests, the fulfilment of our contract with you, compliance with our legal obligations, and/or your consent. We use personal information collected via our websites for a variety of business purposes described below. We process your personal information for these purposes in reliance on our legitimate business interests ("BUSINESS PURPOSES"), in order to enter into or perform a contract with you ("CONTRACTUAL"), with your consent ("CONSENT"), and/or for compliance with our legal obligations ("LEGAL REASONS"). We indicate the specific processing grounds we rely on next to each purpose listed below. We use the information we collect or receive as described in the following points:
1) Delivering administrative information to you for BUSINESS PURPOSES, LEGAL REASONS and/or CONTRACTUAL. We may use your personal information to send you product, service and new feature information and/or information about changes to our terms, conditions, and policies.
2) Fulfilling and managing your orders for CONTRACTUAL reasons. We may use your information to fulfil and manage your orders, payments, returns, and exchanges made through the SITES.
3) Posting testimonials with your CONSENT. We post testimonials on our SITES that may contain personal information. Prior to posting a testimonial, we will obtain your CONSENT to use your name and testimonial. If you wish to update, or delete your testimonial, please contact us at and be sure to include your name, testimonial location, and contact information.
4) Request Feedback for our BUSINESS PURPOSES and/or with your CONSENT. We may use your information to request feedback and to contact you about your use of our SITES.
5) Protecting our SITES for BUSINESS PURPOSES and/or LEGAL REASONS. We may use your information as part of our efforts to keep our SITES safe and secure - for example, for fraud monitoring and prevention.
6) Enabling user-to-user communications with your CONSENT. We may use your information in order to enable user-to-user communications with each user's CONSENT.
7) Enforcing our terms, conditions and policies for BUSINESS PURPOSES, LEGAL REASONS and/or possibly CONTRACTUAL.
8) Respond to legal requests and prevent harm for LEGAL REASONS. If we receive a subpoena or other legal request, we may need to inspect the data we hold to determine how to respond.
9) We may use your information for other BUSINESS PURPOSES, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our SITES, products, services, marketing and your experience.
• Sharing of your information
We only share information with your CONSENT, to comply with laws, to protect your rights, or to fulfil business obligations. NEVER AND UNDER NO CIRCUMSTANCE YOUR INFORMATION WILL BE SHARED, SOLD OR DELIVERED TO THE THIRD PARTY IN ORDER TO GAIN PROFIT. We only share and disclose your information in the following situations:
1) We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process, such as in response to a court order or a subpoena (including in response to public authorities to meet national security or law enforcement requirements).
2) We may disclose your information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person and illegal activities, or as evidence in litigation in which we are involved.
3) We may share your data with third party vendors, service providers, contractors or agents who perform services for us or on our behalf and require access to such information to do that work. Examples include: payment processing, data analysis, email delivery, hosting services, customer service and marketing efforts. We may allow selected third parties to use tracking technology on the SITES, which will enable them to collect data about how you interact with the SITES over time. This information may be used to, among other things, analyse and track data, determine the popularity of certain content and better understand online activity. We do not share, sell, rent or trade any of your information with third parties for their promotional purposes.
4) We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
5) We may share your information with our affiliates, in which case we will require those affiliates to honour the present privacy policy. Affiliates include our parent company and any subsidiaries, joint venture partners or other companies that we control or that are under common control with us.
6) We may share your information with our business partners to offer you certain products, services or promotions.
7) We may disclose your personal information for any other purpose with your CONSENT.
• Use of cookies and other tracking technologies
We may use cookies and other tracking technologies to collect and store your information. We may use cookies and similar tracking technologies (like web beacons and pixels) to access or store information. Specific information about how we use such technologies and how you can refuse certain cookies is set out in our Cookie Policy available on our website.
• International transfer of information
We may transfer, store, and process your information in countries other than your own. Our servers are located in Germany. If you are accessing our SITES from outside, please be aware that your information may be transferred to, stored, and processed by us in our facilities and by those third parties with whom we may share your personal information and other countries. Such measures implementing the European Commission's Standard Contractual Clauses for transfers of personal information between our group companies and between us and our third-party providers, which require all such recipients to protect personal information that they process from the EU in accordance with European data protection laws and GDPR. We have implemented similar appropriate safeguards with our third-party service providers and partners and further details can be provided upon request.
• Third-party websites
We are not responsible for the safety of any information that you share with third-party providers who advertise, but are not affiliated with our SITES. The SITES may contain advertisements from third parties that are not affiliated with us and which may link to other websites, online services or mobile applications. We cannot guarantee the safety and privacy of data you provide to any third parties. Any data collected by third parties is not covered by this privacy policy. We are not responsible for the content or privacy and security practices and policies of any third parties, including other websites, services or applications that may be linked to or from the SITES. You should review the policies of such third parties and contact them directly to respond to your questions.
• Period in which we keep your information
We keep your information for as long as necessary to fulfil the purposes outlined in this privacy policy unless otherwise required by law. We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy policy, unless a longer retention period is required or permitted by law (such as tax, accounting or other legal requirements). When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymise it, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.
• Safety of your information
We aim to protect your personal information through a system of organisational and technical security measures. We have implemented appropriate technical and organisational security measures designed to protect the security of any personal information we process. However, please also remember that we cannot guarantee that the internet itself is 100% secure. Although we will do our best to protect your personal information, transmission of personal information to and from our SITES is at your own risk. You should only access the services within a secure environment.
• Collecting information from minors
We do not knowingly collect data from or market to children under 18 years of age. We do not knowingly solicit data from or market to children under 18 years of age. By using the Sites, you represent that you are at least 18 or that you are the parent or guardian of such a minor and consent to such minor dependent’s use of the SITES. If we learn that personal information from users less than 18 years of age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records. If you become aware of any data, we have collected from children under age 18, please contact us immediately.
• Privacy rights
You have rights that allow you greater access to and control over your personal information. You may review, change, or terminate your data with us at any time. You have certain rights under applicable data protection laws. These may include:
1) The right to request access and obtain a copy of your personal information;
2) The right to request rectification or erasure;
3) The right to restrict the processing of your personal information;
4)) In certain circumstances, you may also have the right to object to the processing of your personal information. To make such a request, please use the contact details provided below. We will consider and act upon any request in accordance with applicable data protection laws.
If we are relying on your CONSENT to process your personal information, you have the right to withdraw your CONSENT at any time. Please note however that this will not affect the lawfulness of the processing before its withdrawal.
If you are resident in the European Union and you believe we are unlawfully processing your personal information, you also have the right to complain to your local data protection supervisory authority. Please visit: http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm.
• Cookies and similar tracking technologies
Most web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove cookies and to reject cookies. If you choose to remove cookies or reject cookies, this could affect certain features or services of our SITES.
• Updates to this policy
We may update this privacy policy from time to time. The updated version will be indicated by an updated “Revised” date and the updated version will be effective as soon as it is accessible. If we make material changes to this privacy policy, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this privacy policy frequently to be informed of how we are protecting your information.
• Support and questions
If you have any further questions or comments about us or our policies, please contact us:
SOXSYS.COM S.r.l.
Via Giosuè Carducci 39
34122 Trieste (TS) • FVG • Italia
Email: soxsys@protonmail.com
Website: https://soxsys.com
© 2021 SOXSYS.COM S.r.l. • All rights reserved